SAP Business ByDesign – Cloud

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Simply put, SAP ByDesign is a cloud based SAP offering for SME’s to manage their end to end business processes. It has a very powerful core engine with huge computational capabilities and a plethora of latest features such as mobile enabled apps, SAP HANA cloud platform with in-memory core computation, built in analytics etc. all of which combine and work as one single unit to manage end to end business processes

It starts from simple configuration, which is basically tweaking the solution to adapt to your company’s processes, then extension which is customization of the application to meet certain specific processes unique to any organization and finally integration i.e. integrating the application with 3rd party tools and solutions


It is a holistic solution that can cater to all the business processes irrespective of whether a product is being sold or ordered. It takes care of posting, revenue recognition, managing receivables and payables. SAP ByDesign is a small and powerful tool that lets you do it all! It has a very simple framework and does not require a large dedicated IT team to manage the solution. Its key benefits include:
  • Highly configurable system specifically catering to tax laws of each country
  • Reduced time to market
  • Quick Implementation and setup
  • Assuring compliance
  • Comprises of SRM, Finance, CRM, HR and Project management
  • Finance work centre consists of managing:
    • Payables and Receivables
    • Travel and expenses
    • Cost and revenue
    • Inventory Valuation
    • General Ledger
    • Payment management
    • Liquidity Management
    • Tax management
It is a robust application that has a very strong core engine with high computational ability and very simplistic and intuitive GUI. In managing financial system, it has a special focus on:
  • Audit trail (document flow) of all the source documents which gets posted
  • Seamless integration of different business processes with finance
  • Automatic creation of required postings for all source documents
  • Built-in analytics in all business processes to monitor progress and help take critical decisions that could improve efficiency, and thereby maximize profits
  • Consolidated reports for managing overhead costs , sales and profit analysis and managing project cost and doing revenue management
  • Multi GAAP reporting
  • Posting to different Ledger accounts
  • Liquidity management
  • Improvement to ensure compliance, efficiency, collaboration and transparency
  • It has built-in taxation specific to each country and can manage supply chain, production planning and manufacturing processes
SAP ByDesign has additional modules used along the value chain cutting across different business areas that seamlessly integrate with the financial module. Some of these are as listed below:
  • Selling a product
  • Buying a product
  • Project execution: This includes managing costs, stakeholders’ management and multi customer domain management
  • Production execution: Managing supply, inventory, releasing and creating production orders and executing production to replenish components
  • ByDesign has a powerful in-built reporting engine which can give real time insights across business processes, thereby improving the capability to make data based business decisions
  • ByDesign can be configured to meet any organisation’s specific business processes and operations. It enables seamless collaboration across various teams such as purchase, accounts etc., thereby improving the overall process efficiency of the organization so that focus can be put towards growth and business expansion rather than managing operational issues.


SAP Launch methodology ASAP (Accelerated SAP) is a proven technique used for implementing customer cloud implementation of SAP ByDesign. It consists of 4 modules 1) Prepare, 2) Realize, 3) Verify and 4) Launch. This greatly reduces the time to market and helps customers get their systems up and running in a matter of weeks.


ByDesign integrates well with 3rd party and other cloud based solutions. There are 70 connectivity integration scenarios available with ByDesign on premise. The key integration scenarios that are used most often are:
  • Project management integration with Microsoft project online
  • Microsoft integration for: Excel, Word, Outlook,
  • Electronic VAT Return and Electronic bank statement for managing incoming and outgoing payment
If a customer integration scenario is not part of the standard integration scenario, then ‘Integration Enablers’ can be leveraged to build connectivity quickly. ByDesign’s open APIs are standards-based Web Services are easy to use and often used by clients to build custom solutions. Read more about the different integration scenarios provided here.


Customization to the SAP ByDesign system is easy and can be done easily on the SAP cloud application Studio. Basic programming skills like SOAP, Rest and web service development as well as OOPs concepts come in handy. Customizations includes (but is not limited to)
  • Creating custom content and extending the standard solution
  • Business process configurations
  • Creating custom integration scenarios using web services
  • Enhancing standard screens and managing themes and layout
  • Creating and managing customer specific reporting


SAP ByDesign being a cloud product has minimum system requirement and mostly compatible with all Operating systems and versions listed below:

Minimum Hardware Requirements
  • Pentium 4, 2.4 gigahertz (GHz) or faster (recommended Intel Core 2 Duo (2.4 GHz with a 1066 megahertz (MHz) front-side bus)
  • At least 1 gigabyte (GB) of RAM (2 gigabytes recommended)
Network Minimum requirements:
  • Upstream: 1 mbps
  • Downstream: 1 mbps
  • Latency: 200ms or better
Supported Operating Systems/Browsers
  • Supported Operating Systems/Browsers
    • Internet Explorer
  • Microsoft Windows 7
    • Internet Explorer
  • Microsoft Windows 8
    • Internet Explorer
  • Microsoft Windows 10
    • Internet Explorer
  • MAC OS X 10.6 or higher
    • Safari
There are additional system and software requirements, printer requirements, front end component and browser settings which needs to be met. Read more about the system requirement here.


So, to summarize, SAP by Design is the go-to solution for SMEs or SMBs which can cater to all business requirements. This can greatly help SMEs in scaling up the business operations across geographies and effectively manage this scaled up operation. It encompasses all the key capabilities which are expected from a strong ERP solution. SAP business by Design supports organizations with its cloud based innovative solutions, ease of navigation and maintenance. As you progress ahead in your decision it is a preferred solution for managing your business and allows you to reach out to a partner or a qualified representative who can help you understand the capability and different processes being handled as well as customized and scoping decisions during the implementation and planning phase.

All core capabilities of SAP proven best practices are woven carefully into this solution and that too at a very competitive price, making it even more viable for business owners.

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