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EASY-TO-USE DIGITAL SIGNATURES WITH DOCUSIGN

COMBINE THE POWER OF E-SIGNATURE AND IDENTIFY TO EASILY AND QUICKLY COMPLETE DIGITAL SIGNATURES

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A DocuSign Digital Document Signature refers to a signature used to authenticate the signer’s identity and ensure the integrity of a document. This is different from an electronic signature, which is simply the act of signing a document electronically (e.g., clicking “I accept” or drawing a signature on a touchscreen). A digital signature involves encryption and a certificate-based identity validation process, making it a more secure option for legal and high-value transactions.

Digital signatures from DocuSign are a secure method of signing documents electronically, leveraging Public Key Infrastructure (PKI) technology to ensure the authenticity, integrity, and non-repudiation of the signed document. DocuSign’s digital signatures use encryption to protect the data and are backed by a certificate authority to verify the signer’s identity.

Key Features of a Digital Signature in DocuSign:

    1. Cryptographic Security: Digital signatures use a mathematical algorithm to ensure the authenticity and integrity of the signed document. If someone alters the document after it has been signed, the digital signature will be invalidated.

    2. Identity Verification: To create a digital signature, the signer must possess a private key, which is used to generate the signature. The signer’s identity is verified through a trusted certificate authority (CA) to ensure they are who they say they are.

    3. Non-repudiation: Once a digital signature is applied, the signer cannot deny having signed the document (non-repudiation), as it is tied to their unique digital certificate and the timestamp of the signature.

    4. Compliance: Digital signatures in DocuSign comply with various global standards, including the ESIGN Act in the U.S. and eIDAS in the EU. This means they are legally binding in many jurisdictions.

    5. Audit Trail: DocuSign provides an audit trail for every signed document, which records the date, time, and details of the signer’s actions, ensuring transparency and security.

    6. Document Integrity: After a document is digitally signed, any changes made to the document (e.g., text edits) will break the digital signature, making it evident that the document has been tampered with.

How DocuSign Digital Signatures Work:

    1. Signing Process:

    • The signer is invited to sign a document through an email or a link from DocuSign.
    • When the signer applies a digital signature, DocuSign uses its private key to encrypt the signature.
    • The signature is linked to the document with a unique digital certificate issued by a trusted Certificate Authority (CA). This certificate verifies the identity of the signer.

    2. Security Features:

    • Encryption: DocuSign’s digital signatures are based on asymmetric encryption, meaning the signer’s private key is used to sign the document, and a corresponding public key is used to verify it.
    • Certificate Authority (CA): The signer’s digital signature is verified through a trusted certificate authority. This verifies the signer’s identity, adding a layer of security.
    • Tamper Evidence: If someone attempts to alter the document after it has been signed, the digital signature becomes invalid. This ensures the integrity of the document.

    3. Audit Trail:

    • DocuSign creates a detailed audit trail every time a document is signed. This log records every action taken, including the dates and times of signatures and any other actions performed on the document. This enhances the reliability of the document and ensures legal compliance.

    4. Legality and Compliance:

    • DocuSign’s digital signatures comply with major legal frameworks worldwide, including:
      • ESIGN Act and UETA (United States)
      • eIDAS Regulation (European Union)
      • eSignature laws in various countries
    • These regulations ensure that digital signatures are legally binding and equivalent to traditional handwritten signatures in most jurisdictions.

    5. Non-Repudiation:

    • One of the key features of digital signatures is non-repudiation: once a document is digitally signed, the signer cannot later deny signing it. The signature is uniquely tied to the signer and cannot be altered.

Key Benefits of Using DocuSign Digital Signatures:

  • Enhanced Security: The encryption methods used in digital signatures make them more secure than simple electronic signatures, ensuring the integrity of documents and preventing tampering.
  • Legally Binding: Digital signatures are recognized by law in many countries as legally binding, which makes them suitable for contracts, agreements, and other important legal documents.
  • Efficiency: DocuSign’s digital signature process reduces the time and effort needed for signing documents. There’s no need for printing, scanning, or faxing. Documents can be signed from anywhere with an internet connection.
  • Document Tracking and Transparency: With DocuSign, you can track the status of a document in real-time. The audit trail ensures transparency and accountability for every step of the process.
  • Cost Savings: By eliminating the need for paper, ink, and physical storage, digital signatures save time and money, and help organizations reduce their environmental footprint.

DocuSign is a powerful and widely used platform for handling digital signatures and managing documents securely and efficiently. It offers a streamlined process for signing, sending, and managing documents, whether for individual or business use.

DocuSign offers a secure, reliable, and efficient solution for digital signatures and document management, making it an essential tool for businesses and individuals alike who need to manage contracts, agreements, and other legally binding documents quickly and securely.

If you want to get started with DocuSign, get in touch with us today!